The form of travel documents, its function and purpose

Blank travel documents is a common document. In the regulations this form is listed as a document in form T-10. It is the basis for employees to depart on a business trip. Due to the special form of blank travel documents allows you to track the time of stay of employees (workers) in business trips. Their time of departure and arrival(from) destination.

If the employee needs during a business trip to visit not one but several enterprises or organizations, each of them stamped (sealed) on arrival or departure (marks). Each of these marks shall be signed by the supervisor or another person at the company who authorized it, attended by the seconded employee. If the seconded employee does not provide a properly executed form of travel documents, all financial expenses on a business trip him may not be recoverable. In addition, the Director for this fact may be appointed sluzhenie investigation (testing) should confirm or not confirm the fact of stay of the employee in business trip and visits specified in the travelling certificate organizations.

To Write a business trip certificate at the enterprise, as a rule, authorized employee of the personnel authority. In addition to this document previously issued an order or instruction to send the employee on a business trip. And it is this order (order) and will be grounds for discharge Blanca trip.

Once the employee returns from a business trip, he hands over to the HR Department (or other bodies involved in its design), travel with marks. In addition, to complete the trip, the employee must provide a letter of assignment sheet, blank expense report. To the expense report filed documents which can confirm the costs for business trips (travel documents, receipts for payment, etc.).

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When placing the employee on a business trip you should know that the order (order) it gives either a head or authorized person for him. Time trip can not be more than 40 days, excluding time on the road. If the trip is related to performing installation or construction work, the period may be extended up to one year. In addition, all work or tasks that must be performed by the employee in the process of business trips, should not conflict with the duties prescribed in the employment contract. Don't forget that the trip to the employee are also subject to all the social guarantees and standards determined by the labor legislation.

From a business trip employees can opt-out if:

- is a pregnant woman;

- employees who are under the age of 18 (creative profession exception);

workers, dependents who are sick relatives;

- mothers with children under three years of age or caring for a disabled child under the age of 18 years.

If issued in the form of travel documents for one person, the order issued in accordance with form T-9. If you plan to send several people to use other order form T-9a.

The Trip certificate is issued in a single copy.

In addition to the identity, or to monitor employees on business trips the company is a special accounting journal for workers, as departing and arriving from business trips. It is entered as its own employees and the employees arrived at the company from other organizations (enterprises). Often such a log, responsible employee who is engaged also in registration of travel documents.