The rights and duties of an administrative assistant

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2018-03-23 04:55:07

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Many don't know, what are the duties of the Secretary. However, it should be clearly understood that it is part of the job description of the employee before to get a job. This profession as a Secretary, first appeared in Ancient Rome. Moreover, this position was considered important and was given man great power, therefore, to perform the duties of Secretary could only male. Only at the end of the 19th century, women gained the opportunity to engage in clerical work.

Thanks to modern cinema, many may think that the woman in the position engaged only in their appearance, making coffee and simple work with documents. However, the duties of the Secretary is quite extensive, ranging from absolute ownership of computer programs, to the rules of business etiquette and working with clients. If you decided to comprehend all the intricacies of the profession, you should be prepared for the lack of a clear working day and absolutely irregular hours of work. After all, you have to completely adapt the activities of firms and the usual routine of the head.

In fact, the duties of an administrative assistant involve a higher education degree, fluency in English, as assistant Manager in a sense is the face, the main component of the company's reputation. A common way of sexy but uneducated women in my life are completely useless, indeed, such a leader is seriously no single partner or customer.

So, what are functional duties of the Secretary? First and foremost, this post is to accept incoming calls and to give qualified answers to all questions. To be aware, should know the schedule of the chief, and also to understand specifics of the company. Response to any phone call should be conducted with the use of expressions, that is, you need to talk in the third person. People are different, and Secretary must in every situation be able to maintain composure and not stoop to rudeness or tone up. Thus, the culture of communication is considered to be one of the primary points.

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In addition, you need to understand that it is through the Secretary runs a large number of different documents relating to the firm's main activity and directly owned by the Executive staff. You must have the ability to quickly organize the flow of incoming documents in order when you need to find the required folder. Timely to organize an effective coordinated work is also an essential skill, as the Secretary's responsibilities include receiving visitors, including the organization of spontaneous meetings.

In some firms on the shoulders of the employee responsible for monitoring the availability of stationery ensure the normal operation not only within the Secretariat but throughout the office. And of course, you have to buy the basic products, so as to maintain the image of the company please to offer tea, coffee and snacks. For a leader it is very important to find an employee who knows how to accurately and timely carry out its instructions, providing the effective work of the office. A competent Secretary should be competent in a range of financial issues, because very often have to fill out financial papers and send them to other instances. Naturally, if errors plagued the face of the company.

Thus, the smart Manager independently addresses each candidate for the position of Secretary. During the interview, he tries to understand how educated man, sociable and able to make decisions in extreme situations.


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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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