The unified state automated system (EGAIS) "Accounting of wood and transactions with it". The Internet portal USAIS

The Mechanisms of interaction of business and authorities in Russia are gradually improved — including in the aspect of use of channels of online communication between business entities and regulators. So, Russia has actively implemented the information system of USAIS, and among those — the infrastructure, which reflects the transaction with wood. What is its specificity? How business entities will enable this system?

What in Russia there are USAIS?

Consider first the appointment of a Russian, what is Russian and what species appropriate infrastructure can be provided.

In fact, in Russia, there are 3 systems of this type.

First, is USAIS, which takes into account the turnover of alcoholic products. It entities reflect information on procurement of alcohol.

Secondly, is considered yegais accounting of wood and transactions with it. It is necessary in order to alert public authorities about the volume of timber that is transmitted from one set of businesses to others. Also in the cases provided by law USAIS the use of the authorities at various levels.

third, there is USAIS, in which the recording of items of clothing made from fur. It is planned to use this system, manufacturers, importers, and in some cases the sellers of the relevant products.

In this case We are interested in how through a dedicated yegais accounting of wood and transactions with it.

Through the mechanism.

Records of the timber in USAIS: the main business operations

The unified state automated information system of accounting of wood (the uniform state automated information system of accounting of wood and transactions with it) is applied from 2015 in accordance with the legislation of the Russian Federation. Which business transactions are recorded in it?

In accordance with regulations adopted by the authorities, legal relations with the participation of legal entities and individual entrepreneurs, which — deals with wood at the stage of export of the forest shall be taken into account in EGAIS. In accordance with the guidance of the competent authorities, the records of the timber must be made by the economic entity only 1 time — until, as she will be removed from the forest. After this engagement USAIS not assumed. But the records of the timber in accordance with other legislation and internal corporate standards, later can also be carried out.

Direct part in the implementation of accounting procedures deals with wood to play enterprise, which is responsible for the conservation, protection and reproduction of forests. In cases stipulated by law USAIS also apply to state or municipal authorities.

Why the need For USAIS in transactions with the wood?

The purpose of the unified state automated information system of accounting of wood is the creation of database relations and generated in the process of implementing the documents that enable you to define how legal transactions with timber.

Especially actively want to control the workpiece, especially valuable species — such as oak, beech and ash. Information from the unified state automated information system can use the authorities responsible for combating violations in the sphere of transactions with timber and engaged in the response.

Consider an automated system is used not only in regard to the legal relationship the subject matter of which — sale of wood, but also for analytical work in order to build economic policy in the economic sectors for which characteristic data similar agreements between economic entities.

USAIS on deals in wood: possible sanctions

It Can be noted that in 2016, joined a number of amendments to Forest Code of Russian Federation and KoAP of the Russian Federation, according to which failure to yegais accounting of wood and transactions with it can become the basis for attracting economic entity to administrative responsibility. We are talking about the fines provided for in article 8.28.1 administrative code for officials, individual entrepreneurs and legal entities. Learn more about what remedies can be applied to economic entities for non-use of Russian and other violations in respect of reporting transactions with timber.

Penalties for failure to use USAIS

If an entitydo not involve in the cases provided for by law, infrastructure, USAIS, he may be imposed a large fine. So, if the business is conducted by an individual entrepreneur, the penalty can range from 7 to 25 thousand RUB If the company is registered as a business entity, the possible penalty — 100-200 thousand RUB Appropriate sanctions may be imposed on a firm if information in USAIS will be made late or is wrong.

The forest service — the Agency that is responsible for the implementation of the provisions of the law regulating the use of USAIS in transactions with timber, has published a number of clarifications with regard to the use of the relevant infrastructure. Examine their nature in comparison with the norms of law.

Application USAIS deals wood: obligations of companies

Through yegais accounting of wood and transactions with it, if you follow the explanations of the FFA and the provisions of the Forest code of the Russian Federation includes:

• Accounting relationships initiated not only in Russia, but and abroad — if you intend to import of timber into the territory of Russia or export abroad;
• Providing the operator USAIS declarations of these relations in the form of a document certified by electronic signature — via the Internet (e.g., using “public service”).

The Declaration in question shall be submitted to the competent authority within 5 days after conclusion, adjustment or cancellation of the contract for sale of wood (including in the format of export agreements), but not later than 1 day prior to transportation of raw wood.

Accounting deals with wood: the obligation of authorities

To Carry through yegais accounting of wood and transactions with it in accordance with the Forest code must not only private firms but also public and municipal structures that:

• Responsible for providing forest areas in the use of this or that economic entity;
• Have the authority to enter into agreements for the sale of plants;
• Carry out reception of declarations and reporting documents on the use of those or other subjects of legal relations of forests.

These bodies are obliged within three working days to make in USAIS information, which are formed in accordance with the provisions of article 50.6 of the Forest code. Now let's review specifically the provisions of this source of law in regulating transactions with timber.

The Forest Code: the regulation deals with the wood

So, the Forest Code of Russia there is a separate article — 50.6 (“the unified state automated information system of accounting of wood and transactions with it”). Necessary USAIS, as we noted above, for the purpose of registration of economic operations to the export of wood from forests (including for export). This system is a tool of the Federal authorities in implementing legal authority for accounting of the above transactions. Operator USAIS, in accordance with the Forest Code, is the appropriate state Agency of the Executive branch of government.

What information should include through yegais accounting of wood and transactions with it, is set by the Government of the Russian Federation. Use of this system by various business entities or authorities is free of charge.

The Information reflected in yegais accounting relationship, the subject of which — transactions with timber shall be protected in accordance with the legislation on personal data.

Consider what information may be reflected in the USAIS, in accordance with the provisions of the Forest Code, read more.

What information is reflected in USAIS?

The System in question, should include the information:

• About economic entities that are engaged in timber harvesting (assuming, in particular, the reflection of the name of a legal entity or a sole proprietor, address, information about state registration of the company);
• The contract of lease (the parties to the relevant transactions, the date of signing the agreement, the period of validity, subject, volume of timber);
• On the contracts which is supposed to buying and selling spaces (indicated generally the same information as that recorded in the previous agreements);
• On other contracts under the provisions of the Forest code;
• On the right of certain persons to use the sites;
• The declarations for wood cutting;
• Reports on the use of forests economic entities;
• About the volumes and marking timber.

In some cases, the information subject to inclusion in USAIS can be included in other information systems. The forest Code setstheir transfer to USAIS. Examine it more closely.

USAIS and other information systems

Reflecting the accounting of wood and transactions with it, USAIS may use information contained in other used in Russian information systems. Their transfer from one infrastructure to another is determined by the Government. The operators of information systems not related to the unified state automated information system shall, in accordance with the provisions of the Forest Code to provide access or other information to the competent authority, working with USAIS. The infrastructure will communicate with state and municipal systems.

Technical details of account transactions

Now let's Review the technical details of the solution of tasks with use of the system in question. Above, we noted that the transmission of data on transactions with timber is via the Internet. In practice, this procedure can be carried out using “public service” or through a special departmental resource — portal USAIS.

The Order of usage of the first resource as a whole corresponds to what characterizes the dispatch of the majority of other documents to government agencies through online. In turn, the portal of the unified state automated information system accounting transactions wood has a number of features. Learn them.

The Portal of the unified state automated information system as a tool for communications firms and government agencies

Before you start with the appropriate Internet resource, an entity needs to register directly in the system yegais in collaboration with competent state bodies. In practice, one of the most convenient mechanisms for the implementation of this procedure — an appeal to the regional forestry Department. There must apply in the prescribed form. It shall contain information on business entity — such as, in particular, name, INN, room bin, as well as the number of users that will be accessing the Internet-portal of the unified state automated information system accounting logs and transactions with it.

As soon As the specialists of the Department will check the information provided by the firm, the applicant will be provided a login and password to use the respective resource. Utilizing it, enterprises will be able to guide in controlling the structure of information on transactions with timber.

There is also the option of self-registration on the portal. In order to pass firm, however, must already be registered in the state register of economic entities engaged in transactions with timber. If so, then all you need to do is to choose a section “Register” on the home page, after — enter the required information in electronic form.

The Use of electronic signatures

An Important caveat: to send documents to the operator of the relevant system is necessary to use an electronic signature. Without it yegais accounting of wood will not work in fact, because sending documents in this case will only be possible in an unprotected mode, which is contrary to the established standards in protecting the data transmitted over the Internet. In order to create an electronic signature, you must apply directly to the operator USAIS using the contact details published on the relevant portal.

Assistance and advice on the system: where to apply?

If the business entity will need assistance in the application of certain on-line options — it can read the user's guide portal on the Russian or, for example, to write to the support team via an online form. In addition, on the site there are quite a lot of documents that the firm that performs transactions with timber, could be applied in the process of using the reporting system.