Memo, procedure writing and registration

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2018-03-24 01:53:08

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Table of contents:

Function and purpose

The memo is a form of internal correspondence and, depending on the content can be informational, initiative or reporting nature. It sets out business positions independent unit or leader on any issue. Memo may include suggestions or requests and to address any governing party, including the parent.

Signing and registration

The memo is signed by the immediate supervisor of the unit. At the bottom of left corner it will be signed by the contractor. There is written his name and phone number.

The structural units of the memos register in the program of electronic document flow. They assign a number, send in the unit in paper form and on electronic media. The numbering consists of index units and the registration number.

The date of the memo is the moment of its registration. Her master resolution governing person goes to the head. A copy of the memo had already returned to the contractor.

Kind of memos

Memorandum memo – A kind of memo, addressed to a direct supervisor. A memo is prepared when necessary to reflect the opinion of the division or the head on a particular issue and give specific proposals.

Depending on the purpose and content of memos can be proactive (in the form of observations and suggestions) or reporting (audit results on the business trip).

The Date or period of time, which include information recorded in a Memorandum, necessary to allocate a separate string to include in the header or in the beginning of the text. A memo signed by the author.

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Maintenance memo

The Text part of an office Memorandum and a Memorandum is recommended to be of 2 parts. The first part – should consist of facts that gave rise to its writing, and the second – from the proposals and relevant insights on poses the question.

Each design document can contain only one question. With the exception of reports, orders, plans, reports, and synthesis documents.

The memo should include substantive information set forth objectively, concisely, correctly, clearly and without unnecessary repetitions. The text part is formalized in the form of continuous text, tables, questionnaires or a combination of these forms.

A Complex continuous text in any document should consist of a logically and grammatically consistent information to management, which are reflected in the relevant provisions, rules, regulations and regulatory documents.

A Service record must have the mandatory details and unchanging order of placing: the author, the company name and code, index, date, header, text, visa, signed by the artist, mark the progress and direction of the document in the case.

The title of the memo should be presented briefly. If the document is a speech about several issues, the title may be generalized.

Addressing Rules

Memo addressed to organizations, departments or a specific Manager within the enterprise. In a document addressed to many similar organizations, the recipient generally indicate. The memo should not have more than 4 recipients.

Conclusion

All outbound information memo should be provided on request and sent only officially. The information provided must be signed and initialed by the supervisor, scope of activities which it affects.

All memos will be obligatory Dating. Document date and any service marks on it are the indispensable props of any document.


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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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