Itinerary. Route sheet - form

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2018-03-26 16:03:16

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Current economic conditions for business enterprises dictate the necessity of creation and development of a flexible logistic system. This task requires a large amount of investment and relevant legislation of the Russian Federation to document. Logistics enterprises may involve the movement of various types of cargo, people and mail.

Itinerary

itinerary

Large enterprises have on the balance of passenger and commercial vehicles that perform different functions. Regardless of the direction of usage, cars are supplied with accompanying documents, the main of which is the itinerary. The order of completion, validity, form travel forms depend on many factors. At work, with travel, enterprises develop a route sheet travel, with some practical values. Cars, providing communication between the offices or affiliates of the company, may also be used for more effective operation of the itinerary. This type of documentation is multifunctional and performs several functions.

Transportation

route sheet of the vehicle

Most of the organizations prefer to use the services of specialized transport companies that provide delivery of cargo to the destination and provide to the customer the documents confirming it expenses. In this case, the waybill is the replacement travel papers, itinerary of the driver or carrier may contain a scheme of more rapid travel and be an addition to the basic documents. All information about the cargo, the organization of the seller, the buyer, transport company contained in the waybill, also this document is a confirmation of delivery of the goods, the basis of payment for services of delivery and payroll for the driver and the carrier. In case of delivery of several consignments of goods practiced making TTN for each flight itinerary is compiled and includes the required confirmation of arrival time, loading and unloading operations. Transport company, in charge of services delivery; develop itinerary for each vehicle on a specific order, it allows you to track the movement of the car, and time spent in transit.

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Application for small businesses

itinerary driver

The Itinerary the vehicle used SP, can also be added to TTN, if we are talking about freight transport of the goods. Its content is standard. As the vehicle can be used car or truck, issued to the owner of the company. Often the vehicle is rented to reduce costs, in this case the driver must have a copy of the rental agreement and itinerary of the trip.

Mandatory columns

  • Serial number and date of the document.
  • The Owner of the motor vehicle.
  • Personal details of the driver (passport, driver's license).
  • The name of the shipper (full name, INN, registration codes, address of actual location of the warehouse loading).
  • The Recipient (name, shipping address).
  • Shipment Information (name, number of packages, weight, transportation conditions).

For individual entrepreneurs and small businesses, the legislation does not provide a single form of a route sheet. The form and order of filling the organization argues independently in the accounting policy. Internal documents regulate the procedure for its issuance, the repayment period, the persons having the right of signature. In accordance with the requirements of PBU itinerary must contain all the details of a source document and reflect the goals of travel time and the travel route. As a sample may be taken approved by 27 November 1997 by Goskomstat of the Russian Federation waybill in form 3. The document is being finalized taking into account the specifics of the movement and activities of the company.

Expense report

itinerary travel

Some groups of employees are forced to spend much time on the road. This is because the nature of work or business interests. The courier, sales representatives and sales managers, financial Director, chief accountant, group of workers operating and maintenance Department, etc. - each of these positions implies a travel or a permanent move through the city. The constant route as a rule does not exist that would give rise to the employee costs for travel by different modes of transport. Of the enterprise in terms of employment contracts is obliged to reimburse the employees for these expenses upon presentation of supporting documents, which, in turn, should be recorded in the books of the company and to be part of the cost. In most cases, for correct reflection in the tax accounting is applied the advance report, but in connection with discrepancy of the document for transport expenses to it is additionally attached itinerary. A standardized form may not exist, so the companydevelops convenient for the report form. This necessarily takes into account not only the number of granted travel documents and their price, but the conformity of the travel tasks of a specific employee.

Itinerary: sample

Itinerary No. 08 dated 15 July 2012

The flow of trade representative, OOO «tower» I. A. Vasechkina for the period from 15.07.2012 on 18.07.2012

Number

Destination

Purpose of travel

Transport

The Name of the travel document

Value

1

OOO "Lira"

The negotiation of contractual terms

Bus route # 2

Ticket No. 0000036

10,0

2

OOO “SPC”

Delivery of product samples

Metro

Travel

10,0

3

Sberbank

Delivery of financial documents

Bus route # 2

Ticket No. 0000089

10,0

4

OOO “Snegirke”

The contract of delivery of products

Bus route # 4

Ticket number 0023891

10,0

Attached documents: 4 PCs.

Itinerary passed the sales representative Vasechkin I. A. __________(signature, date)

Itinerary took accountant Kuznetsova A.V. _____________(signature, date)

itinerary sample

Complete

The Reverse side of the report shall be completed by an accountant who took it and held on the relevant registers after the test. The approval shall be the sum of the report. Mandatory condition for the completion is an indication of the dates and their travel documents. All supporting forms must be clearly readable and be consistent with the information reflected in this register. Route sheet for rent advance report within three days from the date of issuance of the funds. Many couriers and sales representatives of the companies use this document to optimize working time. Route sheet is prepared for each day, it contains the order of visits planned by the employee. Its design takes into account traffic patterns, travel time, selected the route, which will match the scheduled time, business meetings, etc.

Business trips

form route sheet

For many companies in topical application route sheet with the itinerant nature of the work employees. The labour code recognizes official business trip on behalf of the employer to perform assigned production tasks. Emerging reimbursement for travel expenses is governed by article 168.1 of the LC RF. For the recognition of expenses necessary to properly arrange the itinerary to attach to it and travel documents. For tax accounting and recognition travel allowance expenses the following documents are required:

  • The Order confirming the business purpose of the trip.
  • Employee's Report on manufactured spending.
  • Itinerary displacements.
  • Filled with travel documents confirming the fact of rendering services.

Amount of expenses verified by our accounts Department, after which the report is approved by the Director, shall be for reimbursement or repayment of amounts received under report. Form route sheet is developed by the company independently, and is reflected in the relevant constituent documents.


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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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