Operational information: receipt, management, storage

What is operational information? Where is it used? What are the features of its application exist? These and other similar questions will be discussed in the article.

In General

That information can be transmitted over a distance, it is unlikely that someone will raise an objection. And it can be found in inanimate nature. It can take different forms. Thus, the rings of trees it is possible to judge about the peculiarities of different years, DNA and RNA allow you to inherit the shape and appearance of their ancestors. And there is the tracking information that looking for the lost, criminals, stolen, or wealth. It can take different forms, depending on the scope where it is used.

Three types of operational information

Conditionally distinguish the following types:

1. Info-fact. In fact, it is a model of the real situation of the process object.
2. Information is a prototype. these include everything that reflects the content of a process, object or situation that is created.
3. Regulatory info. This is the data that worked and is recommended for permanent use. As example standards, standards, templates, and standards.

Between these three types of information exist in the relationship, which removed the uncertainty and to make effective decisions. Thus, normative data are the embodiment of experience, science-based solutions and the basis for protocols of future situation (object, process). During the activity compares the information about the intermediate and final results. It can be represented as:

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1. Managerial procedures. Example in this case, the workers and the job description.
2. Regulations, standards, normals, rules, laws.
3. Routing operational (production) processes.
4. Characteristics of the objects and subjects of external environment.
5. Information about labor, material and financial resources, As well as timely information about their information.

Care Should be taken to present the most relevant information, which has the targeting, timeliness, accuracy and completeness. This is especially important in modern conditions. Now we suffer from a lack of data as from an excess of useless and unnecessary information. Therefore, it is necessary to learn to separate it from the necessary characteristics to control the situation.

Media

Storing operational information provides that she should be placed. As carriers there may be:

1. Reports, reviews, notes.
2. A System of paper and electronic documents.
3. The Database information store, reference books, library catalogs.
4. Automated system control and design.
5. Employee Records.
6. Internet resources like corporate websites, e-stores, mailing lists.
7. Information page placed within local networks.

The Most appropriate is the creation of an integrated database system on the basis of which you can do automating the activities of professionals and managers. The presence of such a tool allows you to create a unified corporate information space that has a positive impact on performance.

Working with data

If there is a desire to improve the quality of management, it is necessary to prepare well for the processing of information. Initially, it is necessary to conduct an audit. It will allow you to identify problem areas where there is contradictory or false information. It also allows you to figure out what the busy it Department and/or intelligence, why the delay and there are no visible results in solving the tasks. You should then develop and implement the necessary procedures and work rules in order to shape operational and situational reports. You should also develop uniform standards. So common is the situation when the necessary operational information, but it is getting hampered understanding of the obtained data. In such cases, standardization will help to reverse this problem and increase the speed of exchange of analytical indicators and decision-making. You need to follow and that was available correct and consistent information. Special software allows the models to actual data on the situation of the company and all ongoing processes.

Economic activities

Here most important is the data. Operational information used to make decisions that affect the stability, continuity and continuity of ongoing business activities, and performance targets. All this can be implemented through systemic approach. In this case, the greatest interest is represented directly as the organization itself, as well as individual elements. If the focus is on business processes, we have an implementation of the process approach. Inthis case, create information data flows that are engaged in its support. They act as explanations of individual points. Timely information has a number of critical tasks in ensuring business continuity. Take, for example, the situation with raw materials warehouse. If time does not restock, then production can stop. We can't allow this in any case. We can not exclude a hitch, and the human factor. So the best option – when decreasing the number of resources, the procurement Department is notified automatically. It also ensures that this message was not ignored. In such cases, no matter how much operational information obtained may, all you can control and monitor. If only space on the server is enough.

Nature

Operational information in the environment – the one that is transmitted through various mechanisms, but can be fetched on the basis of genotype or phenotype. As an illustration of the first example, data that contain DNA or RNA. They have an impact on the structural basis of the biological formation. Phenotype – it is mentioned in the beginning of the article rings of trees. That is the only known General mechanism, but the details of its implementation or embodiment shrouded in mystery.

Operational information of public institutions

Obtaining accurate and reliable data is important not only in the field of entrepreneurship. These factors play an important role in social processes. Here, for example, if in a certain region of the Russian Federation was a disaster, it is necessary information about it to quickly transfer on, to allocate the necessary resources to eliminate the consequences. Also, when laws need to worry about that all officials were informed about the changes. In such cases it is necessary to carry out the effective management of information. As an example, the service (control) to operational information and international communications of the FSB.

Data Transfer in the social environment

This brings to mind the rumors! How much they could do. He had only to run and promote a rumor that some company will collapse, as has happened in the past that even strong organizations are not worried panic. Therefore, the operational information can be a serious weapon. And don't always have to believe what you hear on the street. It may get a denial, which will indicate that the information was untrue, but the damage from it to compensate does not work. One should always remember that the data is distributed in society, are not tested and sometimes can be deliberately falsified. That is, to treat them from a position of complete trust as a commercial enterprise, recklessly. Any operational information should be verified by each person from the standpoint of logic and facts. Besides, you should try pay less attention to the various issues that are not directly related to the person. So, if someone unfamiliar was unlucky, he slipped and was injured, but some of the friends, tells about this, then the value of this information is close to zero. And it can be ignored. Do not forget that there are many low value or even «garbage” information. But if it became known that the money was allocated for the repair of the road at home, but it has not been carried out, and the responsible person of a new machine – it's a reason to start to be active. And this is important information, because the money was literally stolen and if you remain silent, you have then to pay for the repair of his car.

Other specific moments

Where else can you say about the availability of operational information? In General, answers to this question quite a lot, but for the most part they are integral parts of the previously discussed points. So let us say a few words about the receipt, management and storage of information. The first and most important – it is necessary to ensure that no problems came up the most important data. Besides, it is necessary that they were true. Nevertheless, this process can be organized in well-controlled small unions, like commercial enterprises. The management plan should ensure that information is immediately fell to the right person, or at least a minimum number of intermediaries. And it should be stored so that it could be easily retrieved and used.

Conclusion

Operational information – is an important element of processes that are constantly taking place. It allows you to learn the most accurate and real data for a specified time, which can not affect its importance. After all, as they say he who owns the information, owns the world. And structured and structured data make the control process even easier and more pleasant.