Signature. How to sign documents

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2018-03-21 21:09:15

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The design of each document, great importance is the signature of the official concerned, the head of the person seeking help to the authorities. In this regard, of particular importance signature. It should be noted that this concept is unfamiliar to many citizens of our state.signature

Relevant

The signature on the document gives an ordinary piece of paper legal significance. Usually it is located under the main text, and is used as one of the essential details. If we were rating the significance of all the necessary attributes of the document, the first place, no doubt, would head the seal, the signature or other identification element. After all, few characters made from a simple piece of paper legally binding document.

In the light of the issue need to be considered such a thing as the right of signature. It implies the powers of all officials who have the opportunity or seal to certify the document. Please note that to sign and approve a legally significant printing paper can only the official, whose powers are spelled out in the job description. These provisions usually contained in job descriptions of the relevant persons, the regulations of the organization and other constituent documents. In addition, the chief may make the order on delegation of signature.

The signature of the Director requires special attention, as this public official is a key figure in the development of the company. Significant symbols, it is impossible to reprint, can not be separated from the signed text. digital signature

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Composition props

As a rule, initially, the document put the date, the signature goes on the right. Please note that the composition of props includes the following elements:

  • The Position of the person signing a particular document. Must be indicated the name of the organization. This requirement is not necessary if the text is on the institution's letterhead with the appropriate seals.
  • Personal signature that is a picture of the abbreviated initials of the person.
  • Signature, which implies the designation of a full surname, name and patronymic.right signature

Features of the design props

In accordance with the rules of registration of documents, the title of the post is written closer to the left margin. As for the decoding, it is referred to at the last line of the document.

If the text and details are on the letterhead, the signature can be placed at the top. If such a feature is present, the additional clarification is not required.

The Column “Position” begins with a capital letter. The text should always end with a period. Even if the document table is situated at the end of the text should always be printed full name and job title of the person that it is important to specify strictly in accordance with the staffing. You need to make the appropriate statement. In the HR Department are documents such as card signatures, staffing, and information constituting a commercial secret. They have a special internal secrecy for obvious reasons.

As for the name, it is centered with respect to the position of the face. print signature

Signature

The signature is made in accordance with the wishes of the person signing the document. This requisite is a kind of passport on paper for every citizen. There is a view that in the present signature, decorated by all the rules should be the first letter of the name and the next three should relate to the names – as stated in the theory. In practice, however, such a provision does not find its application.

Many citizens of the state are guided by the fact that veiled the signature to forge is much more complicated. In this regard, the officials, especially in leadership positions, try to use as much as possible of the curlicues and rounded lines. Paying attention to the problem of counterfeiting signatures, many forget that the decoding is similar to the "masterpieces” even more difficult.

Signature of the document constitutes full disclosure of initials. The presentation of a passport, of course, is not required, but decryption must be carried out in strict accordance with the name specified therein. This means that if the identity document is the letter “e”, and the disclosure of F. I. O. it must be present.signature

Signature Deputy

Especially, there are often problems with the signature of many deputies. Moreover, the questions concern not only the full name, but also the location of several similar details.

  1. The position of the head of the organization is spelled with a small letter. However, if you support the corporate culture of the company, then write to management with a capital letter is appropriate.
  2. Cuts are not welcome in suchdocuments, that is not "Vice” and “alternate”.
  3. Avoid the accepted reductions of working positions. So, the old “accountant” no one welcomed by both partners, so the number of inspection bodies.signatures

When the document is signed by several persons

If the document is signed by several individuals, their personal symbols are arranged in one column under each other. When placing the document in a printed form used line spacing.

Sign the documents first, those persons who are at the highest rung of the job ladder, i.e., the identification of the document is from top to bottom. If the text must be signed by the official persons of equal positions, then their names are placed on the same line.

Similarly, the document is issued in the case when the contract is signed by multiple parties, or parties entering into a transaction.Director

The Inadmissibility slash

If the official who is authorized to sign the document is missing, it is required to sign the employee who officially performs its obligations. In this case mandatory indicates its present position, in which it operates, as well as his surname, name, patronymic.

Sometimes there may be an emergency. In this case, a correction may be made by hand or by use of a computer. Otherwise, you will have to redo the document indicating the actual position of the person acting.

Is not valid before the word “Signature” puts the preposition “For”, and then output a slash. Such discrepancy is easily disputed in court.

Signature

Digital signature – this is a relatively new props document which is gradually coming to life as a simple layman and an ordinary citizen, and is embedded in the activities of commercial and government organizations. This requisite eliminates the distortion of information of an electronic document, and allows to determine the attachment to a particular personality. As a basis for design of electronic signature is taken to be a cryptographic transformation of information.

Federal legislation

At the moment there is a Federal law No. 63, which is a digital signature. According to the above-mentioned normative legal act, it represents several types:

  1. Simple electronic signature.
  2. Unqualified.
  3. Qualified.

A Simple signature is a set of codes, passwords and list of other resources, the existence of which can confirm a certain person.

Advanced unqualified electronic signature is a result of the conversion information in the form of cryptograms. A characteristic feature of this type is the use of key gated access. The existence of this form is necessary not only to determine the person who signed the document, but in order to determine the validity of the changes.

The Third type of the electronic signature coincides with all the signs listed above. Here are special elements of protection, for example, cryptography that is subject to certification of the Federal security service. Qualified electronic signature is issued only to accredited certification authorities.

Scope and usage

Electronic signature is a key element of electronic document management. This technology is widely used in internal and external sharing of data, personnel and legislative sphere, the trade and industrial field and so on.

Regulatory authorities certify the verification of the electronic signature. Since this development has become widespread, there is the simplicity of its use. The electronic signature certificate is issued in its design, gives legal meaning to the documents.

Any citizen of the state has the right to obtain an electronic signature in order to use the list of state services identified on the website. It can help to assure the documents to apply for registration of new as well as to obtain appropriate letters and notifications. Thanks to given opportunities, every user, without leaving home, can assure the sent email. In addition, since the beginning of 2013 has been the release of electronic maps, where it is automatically placed electronic signature.

Such developments have brought the essential contribution to the development of society. Now employees do not have to be worn with a stack of papers required to be signed and enough to send document e-mail message.


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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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