The coefficient of use of working time - especially the analysis and indicators

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2020-03-23 13:20:26

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Currently, in the conditions of the crisis state of many enterprises in modern Russian reality the question arises repeatedly about the possibilities of finding areas of savings in financial, monetary and labor resources. With this purpose, examined a number of economic indicators, including indicators of use of working time. To justify the cost of the work carefully examine the working time of employees and its components, as well as special indicators for effective use, for example, the coefficient of use of working time.

In the financial crisis in our country, the management must constantly look for opportunities and ways to improve incentives to work, including through time saving staff work, which is not always the eight-hour working day as defined, and individual work schedule for the employee.

In 2016, a study was conducted by experts of group of companies «training Institute ARB Pro” in the course of which were interviewed 2788 employees of the 12 Russian companies that are in Moscow, Saint-Petersburg, the Urals and Siberia. The study showed that almost 50% of working time used by employees is irrational and inefficient. Identified the following results nerational the use of working time:

  • 80 minute goes for a smoke break;
  • 60 minutes for tea;
  • 60 minutes spent on informal communication with colleagues;
  • 45 minutes for reducing labor intensity;
  • 15 minute delay.

These results are disappointing and cause of revision of work schedules and eliminate unnecessary loss of work time.

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Working time

Working time is the time spent by the employee in the workplace, which is established by law in accordance with the rules of labor regulations. Accordingly, the degree of completeness and rationality of its use depends on the criteria of profitability of the company.

Value analysis

Control over the expenditure of working time in any enterprise is a mandatory function of management, which has a number of features, in contrast to the function of a financial or material control and accounting.

These features are associated with the fact that working time cannot be increased above the standard value, which, as a rule, established by the Labour code or regulations labor regulations of the enterprise. Working hours cannot be compensated for by lower prices, as the pay was also quite tightly regulated.

For this reason, the operation time, which is, should most effectively be used.

As the staff is one of the most important resources of the company, it should always be available for orders concerning the production process of the enterprise, must always be in proper working condition. Otherwise, the resulting indicators of the company (profitability, profitability) will decrease.

Evaluation of the use of staff time allows you to get all levels of management with accurate and complete information about using the most important resource of enterprise, and also about the working activity of employees.

Rational use of working time by employees is a must, which actually allows to ensure continuity of the production process in General, as well as the coordinated work of individual elements and successfully completed set of plans.

the ratio of working time

Overall, the research Fund of working time (hereinafter RV), as well as the main factors, affecting both the organization of the whole production process of the company and on the productivity and outcome of the activities of the company - profit.

In modern conditions of economic downturn when there is aggravation of social contradictions and tensions especially becomes relevant definition data in the studied direction.

Goal and objectives

The Main problem of domestic procedures is the difficulty of specialists in the solution of the problem due to the lack of experience in this field or lack of certain competencies.

In foreign practice, study time, work staff also very popular, as it is highly appreciated by its influence on various aspects of management practices of the enterprise, but it requires some adaptation.

The Main purpose of the analysis is to develop recommendations to prevent the decline of production and quality.

The Objective of this analysis becomes the identification of the most vulnerable moments in the production that are associated with the use of labor.

The methodology of the analysis of indicators of use of working time represented by the following stages:

  1. Analysis applied in the enterprise modes of working time and redistribution of staff by mode;
  2. Calculate the number of hours worked by employees at night (the staff's efficiency is low), overtime (when the performance of staff is reduced);
  3. Further, an assessment of the effectiveness of work time, to this end, we analyze the use of FRV,is defined and formed the balance of RV, calculated FRW per employee, and defines some other parameters;
  4. The next step is to understand and identify the causes that negatively affect FRV;
  5. Developed the main activities to address identified “patients” places and suggests options for dealing with negative consequences.

the utilization of funds working time

General characteristics ratio

The Coefficient of utilization of working time (hereinafter Cirv) can be used to facilitate analysis and comparison of indicators at the level of enterprises and sectors of the economy. Also this factor provides an opportunity to assess how the enterprise uses labour resources and the conditions for performing the primary job of the plan.

This ratio affects a huge number of factors that add up to a certain system. Therefore, for the study of labor time in the enterprise using various coefficients, calculation methods which are presented below.

To calculate Kill you can use the information contained in the time balance of work in the conditions of a particular company. Data primary account can be used for reporting on labor.

the utilization of the maximum possible working time Fund

List of key indicators

In the production process, often there are loss of work time. These values also need to be considered when studying the effectiveness FRV. Reducing all types of losses (as vnutrismennyh and day) helps to increase the utilization of working time.

During the study, hope some utilization of the working time of the work.

  • Utilization of working time is determined by the following formula:

KRP = DF/DN

Where DF is the total number of days worked by one worker for a specified period, days;

Days - the number of days required for testing one employee for a certain period of time, the days.

  • Utilization of the working day is determined by using the following formula:

KRD =tEW/tN

Where tEW – average actual fixed duration of the working day, an hour;

TN – the average duration of the working day, an hour.

  • Integral coefficient is universal and reflects the percentage of working days (the study period). He is represented by the following formula:

Kint = KRP*MRC*100;

This indicator is calculated on the basis of determination of the previous two coefficients.

  • Integral load factor of jobs and shifts is determined by the following formula:

CSRM = KRS*, China,

Cattle - utilization of a replaceable mode, which can be calculated by dividing the shift factor to the total number of shifts in the company under the existing regime of labor;

China – the factor of continuity, defined as the ratio of the number of workers in a completed change to the total number of jobs.

  • The shift Factor can be calculated in two ways:

1. on a certain date:

Xmen date = Cho/H

Cho – the number of workers under all shifts, person;

H - the number of workers in the most populated shift, people.

2. for the calendar period:

Xmen per = DS/D

Where Xmin per - shift coefficient for calendar period;

DS - the number of dead during the reporting period days in all shifts, man-days,

D – the number of days completed in the shift, person-days.

  • Utilization of downtime is determined by the following formula:

Kip = tP/(tP + tNP)

Where Kip - utilization of downtime.

TP – the number of hours used downtime man-hour;

TNP - total unencumbered downtime, man-hour.

Main utilization FRV and how to calculate them

In the literature it is possible to meet the following ratios for the use of funds working time in the framework of this analysis.

  • Utilization of the maximum possible working time Fund. Is determined by the following formula:

Kmvrv = (TF/Tmwf)*100

Where TF is the total number of hours worked actually at the appointed time, hours;

Tpsf maximum FRU watch.

This coefficient is needed when you need to draw the appropriate conclusions from the analysis FRV the company as a whole or its individual units.

utilization calendar of working time

  • Utilization of personnel time can be determined according to the following formula:

Ctpw = (TF/TTF)*100

Where TTF – total TRV timesheet, clock.

This coefficient is applied when it is necessary to conduct a comparison of the level of use FRV when comparisons are made between industries.

  • Utilization of calendar working time can be determined according to the following formula:

KKF = (TF/TCP)*100

Where TKF - calendar Fund of time clock.

This coefficient is widely used to detect trends at the enterprise level sector.

indicators of working time

Trendschanges in the indices

All the above-mentioned value of the use of the working time must be calculated and evaluated over several time intervals, e.g., for the base year and the reporting or the reporting period and planned. Further on the dynamics of indicators of use of time-consuming and the estimation of growth rates and growth. The positive growth coefficients would indicate a high return to the use of employees of the enterprise; on the contrary, the negative trend coefficients is said to reduce the effect of the use of employees, which affects the final results of the company as a whole.

It Should be noted that the main task of any enterprise lies in the fact that the values of all these coefficients is sought to growth, which will mean the fact that efficient time utilization of employees.indicators of use of working time

Among the activities at the increase of effectiveness of the above-mentioned processes, it is possible to allocate the following directions:

  • Improving the structure of working time by its elements;
  • Reduce downtime of employees in the labor production process. With this purpose, the necessary measures for improving of labor discipline, improvement of working conditions, occupational disease, etc.;
  • Continuous monitoring of time - at least twice a year with the help of softography;
  • You need to keep a diary of the head;
  • Daily careful planning of the working day;
  • Delegation of authority;
  • Correction plan;
  • Minimization of the costs for repeating the functions of management;
  • Increase the proportion of operational time in the overall balance by reducing the magnitude of the other cost elements-time;
  • Improving the cost structure of employee time (for example, the rising share of computer time);
  • Organization of non-standard work schedule for certain employees and occupations;
  • Application of time management in order to learn how to manage your time more effectively to increase the level of impact the employee at work;
  • Automation of accounting of working time in companies with special systems. Such system allows to increase the efficiency of employees in particular and the entire Department as a whole. The Manager will be able to monitor the situation over time, employees, even remotely, thus obtaining the necessary information.

In conclusion

Thus, the presented utilization of working time in respect of a particular company will allow management to determine trends in the efficiency of use of PRV.


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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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