The volume of small purchases: a plan, procedure, report

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2018-03-18 10:56:01

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In the framework of public procurement system procurement of small volume called direct contracts with a supplier for small amounts. This method is popular among customers for 44-FZ, as it allows to obtain the necessary goods and services in short time and without any preparation. However, direct selection of the contractor is contrary to the very essence of the contract system, so the law imposes on him certain restrictions.

the volume of small procurement

What purchases are considered small

In the General case, the price of the contract in the process of small purchases shall not exceed 100 thousand rubles. But the number of such contracts cannot be infinite, otherwise, the customers used only this method. The volume of small purchases in monetary terms should not exceed:

  • 2 million rubles per year;
  • 5% of total purchases in the year, but no more than 50 million rubles.

For certain categories of customers provided a higher limit price of the contract on small purchases — 400 thousand rubles. The rule applies to cultural institutions engaged in the preservation of heritage sites, educational and sports organizations, theaters, museums, circuses, planetariums, parks and similar institutions. The annual volume of small purchases such organizations should not be more than half of the total volume of purchases and should not be more than 20 million rubles.

How to buy

According to the object of the purchase there is virtually no restrictions. This means that you can purchase directly from the vendor of any goods and services provided that the amount of each contract will not exceed 100 thousand rubles.

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In practice, this method is most often used for the periodic purchase of small lots of goods or extended services. Among the objects of the procurement of a small volume of the popular “parts”, used to provide of the office life: office supplies, water, household chemicals and so on. Also often to the direct contracts used when the need for something arose urgently. For example, need to use service center for repair of office equipment and vehicles.

procurement procedures low volume

Advantages and disadvantages

The biggest plus of small purchases that you can spend them very quickly. The customer does not have to prepare documents and spending time on carrying out of competitive procedures. Besides, you can easily cooperate with reliable suppliers, thus reducing risks of default of the contract.

Documentation of the procurement to 100 thousand roubles also been simplified. In the procurement plan small amounts included are the total amount without any detail. Notice of such procedures to publish in the EIS is not necessary. No customer or other responsibilities to justify the price and the terms of the contract, to send data about it to the register, to make a report.

Cons too, but more for the whole sphere of public procurement than for an individual customer. In the implementation of small purchases, the organization operates solely on its own discretion. It is clear that this situation does not contribute to transparency of procurement. This gives you the opportunity to implement corruption and other non-market mechanisms.

Another shortcoming — in the absence of competition. There is no struggle, it is not possible to obtain the best transaction.

small purchases report

How to carry out small purchases

Procurement Procedure a small volume is not regulated, so everyone solves this question independently. Statistics suggests that many entities subject to availability sign contracts with those suppliers, with whom we were dealing with. If you want to purchase a new object, then the purchasing agent studies the market and selects the supplier.

It Should be noted that this is not the most effective approach, because it leads to a substantial increase in overheads. Because of this, the real cost of the purchased items is often half to two times higher than their stated price. Besides, polls show that only 1/3 of customers are fully satisfied with the quality of goods and services obtained as a result of the small procurement.

It is believed that to improve the efficiency will help automate the process. One of its options — automated procurement system for small volume that are embedded in separate regions of Russia. Is a trading platform where suppliers and customers can find each other. For example, in Moscow created the site “E-shop”, which is a subsystem of the urban system of bidding EAST. With her integrated “the Portal providers”, which are registered companies and individual entrepreneurs wishing to participate in public procurement.

system of procurement of small volume

Artificial crushing

The Law restricts the number of contracts for the purchase of fungible goods, provided that not exceeded the established limits. Therefore, customers are often tempted to split one large contract for many small and under the form of small purchases. On the one hand, the formal prohibition in the law no. But on the other hand, regulatory authorities can accept this approach as a violation. In practice, it depends on the specific circumstances.

For Example, an organization buys the software to conduct internal accounting. Total price of the package exceeds 100 thousand rubles, so you need to hold a competitive procedure. However, the customer goes to the trick and acquire each module of the system separately. The price of each item is less than 100 thousand rubles, so the contracts are concluded directly with the supplier. Sometimes comes to the absurd: one is the customer thus signed more than 50 small contracts for the purchase of certain modules of the information system. Their total value amounted to more than 5.5 million rubles, the FAS considered this a violation, arguing that each separate module is not a standalone product and does not work without the other elements. In fact, the customer wanted to purchase the entire software system, and shattered the purchase is intentionally made to not conduct a competitive procedure.

At the same time if the customer breaks the contract for the supply of homogeneous goods with a total amount of 300 thousand rubles for 3 pieces, and even carries them on time, such actions are unlikely to cause unwanted attention of inspectors.

procurement plan low volume

Do Not confuse “small” concept

In the framework of the procurement system there is another similar concept is a &KDE; purchase from small companies. If officially, then small businesses and socially oriented non-profit organizations. Despite the similarity of wording, small purchases and purchases from small companies — are completely different things, which should not be confused.

For customers according to 44-FZ, the volume of procurement from small businesses is not less than 15 %. In contrast to purchasing up to 100 thousand rubles, such procedures are strictly regulated. The provider should be determined by the competitive method, the procedure disclosed in the EIS, the limit of the contract price is also much higher. In addition, the procurement from a small business customer once a year obliged to make a report.

the volume of procurement from small businesses

To Summarize

So, small purchases — ideal for tool quickly to meet the demand for goods and services. They do not require any special training, as are the usual conclusion of the contract with the selected vendor. Most importantly — to fit within the statutory limits. Additional responsibilities, for example to substantiate the price, or report for the procurement of small volume, the customer does not occur.

However you need to remember that this method of procurement is still reflected in the law as an exception, for good reason, it is limited to the contract price. The main objective of the procurement system to improve transparency of use of budgetary funds, and holding non-competitive procedures of this, alas, is not conducive. So use small purchases to the mind, so as not to attract undue attention of regulatory authorities.

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Alin Trodden - author of the article, editor
"Hi, I'm Alin Trodden. I write texts, read books, and look for impressions. And I'm not bad at telling you about it. I am always happy to participate in interesting projects."

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