What is the file Cabinet: definition and types

Every organization carries out control and accounting documentation. It should be placed in a specific Department. File Cabinet necessary at the Bank, library and many other institutions. It is used to clarify any data or according to customers ' request. What is the record? This Department of the institution, which houses important information.

Documents in file cabinets located in a dedicated room. They are in hospitals, libraries, banks, and other institutions. Systematic placement of the documents to keep them in order and under control.

Concept

A file Cabinet called accounting documents, arranged alphabetically. Could also be timing, topics. Due to the fact that everything is in one Department of the enterprise, to find any information is not difficult.

What is the file Cabinet in the library? This directory allows you to quickly find the book, after all, readers come for obtaining specific information. Without them it would be difficult to navigate in any library.

Functions

The System catalogs, including the library card, performs the following functions:

• The stocking, registration, preservation documentation, providing information, guidance and research raboty;
• UCHETNO-registrationyou;
• Informatsionno-poiskovye;
• Obrazovatelnoe.

Depending on the type of institution filing performs other functions. She is in administration at each institution.

Banking industry

What is the file Cabinet in the Bank? This term involves integration of payment documents, which are not fulfilled by the Bank. Their establishment is in control. File Cabinet can be of different types depending on the reasons for unpaid liabilities.

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It can be of the order failed because of lack of funds. Then the employee performs the registration of a document in electronic and paper form. The payment will be off-balance sheet account. The account holder reported that the document is queued. After the receipt is credited to the correct account. In the files of documents are stored, who will need consent to perform a payment transaction, as well as those awaiting their turn.

The existence of the filing suggests that the company has a precarious financial situation. If it's not the account holder, the Bank offered a credit line or additional financing.

The Precedence is the order of execution of payment orders. It is approved by law. Documents not held before the queue. If the account has the necessary amount, it all goes by date. In the absence of necessary resources is determined by the following turn:

• The execution of orders for compensation;
• The payment of salaries, sick leave;
• Taxes;
• Send money to the funds;
• Other requirements.

Playing the field

What is the file Cabinet in the gaming industry? This educational materials with interesting and educational activities for children. The roster of games includes the necessary information for performance measurement, as well as a list of necessary equipment. There are marked age children and need the help of an adult.

Card index of games there are to kindergartens and other educational institutions. Thanks to its presence will quickly find the information they need to conduct fun events for children. All games are arranged alphabetically.

Library

Card index of literature occupies an important place in the educational institution. Information about her readers get through:

• Details;
• Events, conversations, fun;
• The days of the references;
• The publication of manuals;
• The use of forms and methods of library activities.

Managed by the system of catalogs and cards in the library with the help of planning, coordination, control. The work of employees in this field is the preparation of plans, development of documentation, monitoring of performed activities. Each library card is a Federal and editing, which is the responsibility of the workers job description.

Types of directories

Card index includes a variety of directories, which may differ in purpose, coverage Fund, by group, technology creation and use.

If we consider the assignment, directories are the readers ' service. They are, for example, interesting for the readers information. Coverage assets directory can include useful information about institutions and about the specific library departments.

According to the method of grouping the cards are:

• Alphabetical;
• Systematic.

The First is the directory where the data is written in alphabetical order. To quickly find the desired book, you need to find the name of the author or the title. The use of such a directory is very convenient.

Systematic is the directory where the information is located in fields of knowledge. For this purpose, the principles of bibliographic classification in which the rules of grouping information. Considering the type of establishment anduse file cabinets come in traditional and electronic.

Terms of storage of documents

The Archive has a special employee based on the job description. Worker provides reception, accounting and storage of documentation. It performs the reference activity, as well as organizational and methodical.

For each enterprise archive is located in a separate room. Only exclusions apply racks, cabinets, safes, performing the function of the safety documentation. Determined shelf life-3 years, but it may be reduced.

After expiry of this period shall be determined whether to use the document, or it is placed in the archive forever. Also have the option of destroying. What exactly should be done, is decided on the basis of the expert Commission.

Features of the file cabinets in hospitals

Card for file cabinets include the necessary patient information. There you can find data on health status, medical history, assign the drugs. The document allows you to transfer data from one doctor to another.

Cards are kept on special shelves where everything is in alphabetical order. Furniture for documentation can be ordered under a certain size. The shelves have a depth of 18-25 cm and a width – 1000mm. Many companies are engaged in the manufacture of furniture to order based on customer preference.

For the archive Department has a mobile rail furniture. It will help you to compactly place the necessary materials on small areas. In the hall of the registry can be fixed shelves or a combination of furniture. Properly placed documentation will allow you to quickly find the right card.